Privacy Policy

Roman Fashion Ltd

Last updated: [25- December,2025 ]

1. Who We Are

Roman Fashion Ltd is responsible for processing your personal data under applicable data protection laws, including the UK GDPR and EU GDPR.

Company details:
Roman Fashion Ltd
United Kingdom

For any questions regarding this Privacy Policy or your personal data, you can contact us at:
📧 [romanzaib@gmail.com]

2. What Personal Data We Collect

2.1 When You Visit Our Website

When you browse our website, we automatically collect limited technical data, including:

• IP address (anonymised where possible)

• Browser type and device information

• Pages visited and time spent on the site

• Referring website or source

This data helps us keep the website secure and functioning properly.

2.2 Cookies

We use cookies to:

• Remember your preferences

• Enable shopping cart functionality

• Analyse website performance

• Improve user experience

You can manage or disable cookies through your browser settings. Disabling cookies may affect site functionality.

2.3 When You Place an Order

When you purchase from us, we collect:

• Name

• Email address

• Billing and delivery address

• Phone number (if provided)

• Order details (products, sizes, prices)

• Payment confirmation (we do not store card details)

Payments are processed securely by third-party payment providers.

2.4 When You Contact Us

If you contact us by email, form, or social media, we collect:

• Contact details

• Message content

• Order reference (if applicable)

This data is used only to respond to your enquiry.

2.5 Marketing Communications

If you subscribe to our newsletter or consent to marketing:

• We may send promotional emails about our products

• You can unsubscribe at any time via the link in our emails

We do not send spam.

3. How We Use Your Data

We use your personal data to:

• Process and deliver orders

• Provide customer support

• Manage returns and refunds

• Improve our website and services

• Meet legal and accounting obligations

• Send marketing communications (only with consent)

4. Legal Basis for Processing

We process your data based on:

• Contract performance (processing orders)

• Legal obligations (tax, accounting)

• Legitimate interests (security, service improvement)

• Consent (marketing, cookies)

5. Sharing Your Data

We only share your data with:

• Payment processors

• Shipping and delivery partners

• Website hosting and IT service providers

• Analytics tools (e.g. Google Analytics, if used)

All third parties are required to handle your data securely and lawfully.

We do not sell your personal data.

6. International Transfers

If any data is transferred outside the UK or EU, we ensure appropriate safeguards are in place, such as standard contractual clauses.

7. Data Retention

We retain personal data only for as long as necessary:

• Order and invoice data: up to 6–10 years (legal requirement)

• Marketing data: until consent is withdrawn

• Customer support data: as needed to resolve queries

8. Your Rights

You have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion of your data

• Restrict or object to processing

• Withdraw consent at any time

• Lodge a complaint with a data protection authority

To exercise your rights, contact us at [romanzaib@gmail.com].

9. Data Security

We use appropriate technical and organisational measures, including:

• SSL/TLS encryption

• Secure hosting

• Limited internal access to data

No system is 100% secure, but we take reasonable steps to protect your data.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to review their policies separately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page.